Privacy Policy

1. Data Controller

Apex Site
Address: Helsinki, Finland
Email: info@apexsite.fi

2. Purpose of Processing Personal Data

We process your personal data for the following purposes:

• Responding to contact requests and delivering quotes
• Entering into and fulfilling contracts
• Managing customer relationships
• Developing our services through analytics
• Fulfilling statutory obligations

3. Personal Data We Process

We may process the following data:

• Name and contact details (email, phone)
• Company and organization details
• History of communications with us
• Website usage data (analytics, cookies)
• Contract document details

4. Legal Basis

We process personal data on the basis of the following legal grounds: performance of a contract, legitimate interest (managing the customer relationship), statutory obligation, and consent (newsletter and analytics).

5. Data Retention Period

We retain personal data for as long as necessary for the purpose of the processing. Customer data is retained for the duration of the customer relationship and thereafter in accordance with statutory requirements (typically 6 years under bookkeeping obligations).

6. Disclosure of Data

We do not sell or disclose your personal data to third parties. We may share data with our subcontractors in order to deliver the service (e.g. email service providers). All subcontractors process data under a data processing agreement.

7. Your Rights as a Data Subject

You have the right to:

• Obtain information about the processing of your personal data (right of access)
• Request the correction of inaccurate data
• Request the deletion of your data ("right to be forgotten")
• Object to the processing of your data in certain situations
• Request that your data be transferred to another data controller
• Withdraw your consent at any time

You can exercise your rights by contacting us at: info@apexsite.fi

8. Cookies

We use necessary cookies to ensure the website functions correctly, as well as analytics cookies (Google Analytics 4) to develop our service. The use of analytics cookies is based on your consent.

9. Data Security

We protect your personal data with appropriate technical and organizational measures. All data transfers take place over an encrypted HTTPS connection.

10. Right to Lodge a Complaint

You have the right to lodge a complaint with the data protection authority (Office of the Data Protection Ombudsman, tietosuoja.fi) if you consider that the processing of your personal data violates data protection legislation.

11. Changes to This Policy

We reserve the right to update this privacy policy. Changes will be announced on this page. The date at the top indicates when the policy was most recently updated.